My favorite Notion everything and how I use it.

Notion is my go-to resource, for, literally everything — planning my day, writing my blog posts and emails, coordinating with clients, developing Wikis for projects, managing my sales leads and conversations, everything.

If it has anything to do with information, it’s likely in Notion.

And so, I thought I’d put together a detailed list of some of my favorite templates + resources related to learning what I can now say, with complete confidence, runs my life.

Below, I’ve compiled an exhaustive list of my favorite pages and templates in my own Notion database, how I use them, and some additional resources, including classes, trainings, and other things that will teach you the in’s and outs of something that routinely basically saves my life.

If you’re totally new to Notion, these resources will likely be missing some critical background information about how Notion works, including database, filtering, and other important features, but if Notion is something you’ve been familiar with for a while, you’ll find a lot of value in all of these things.

Index

  1. Creating your ‘Killer Feature’ and my current workflow.
  2. My ‘Super Knowledge Hubs’ and how to use them.
  3. My favorite trainings and resources for mastering Notion.

Creating your ‘Killer Feature’ and my current workflow.

I genuinely believe that until you develop your own Killer Feature in Notion — that is, something that you need to use Notion for — that the initial learning curve will often be far, far too time-consuming and annoying.

When I first logged into Notion, I thought — this is awesome!!

And then I was like, NOW WHAT?!

Since then, I’ve developed a few Killer Features that force me to use it every day, and that’s seriously changed my life.

Using Notion for all of your writing.

One of my favorite means of becoming obsessed with Notion is to turn it into my end-all, be-all for writing.

Instead of using software like Hemingway, Byword, WordPress, or the dozens of other tools for writing, I’ve since turned to Notion.

Is it the best at this?

No.

But it works well enough, and makes the categorization of those different pieces of writing easy enough to go through.

My current writing database looks like this 👇

And each individual entry looks a little something like this:

Holy links batman!

The ‘Status’ tag allows me to easily categorize information based off of where it’s at in the writing process, and then I can create several views based off of that information.

Beyond that, I have a few other sections that allow me to link it to a separate tasks database, include alternative subject lines for emails, and the ability to tag my VA who then helps distribute and publish my posts and various other channels.

Having my ‘Writing’ database purely in Notion has forced me to use it as my end-all be-all for so many other features and I’m so, so happy that I’ve done that.

Creating a client project management system.

When my business partner and I first launched our LinkedIn video editing service + training platform to our clients, we decided to keep it as bare-bones and minimal as humanly possible — which meant that we were still using Basecamp, Teachable, Google Drive, and email to manage client onboarding and scheduling and it was a total pain in the ass.

Information frequently got lost, or otherwise just didn’t show up in the right places and that often resulted in clients being like, “Hey! Where’s my video?” and us being, like, we need to create a better system.

So, instead, what I created over time was a client dashboard — an easy to duplicate template that allowed me to quickly onboard clients, and get all of their information in one place.

Here’s a link to that template that we’d started using for our clients.

(Feel free to duplicate for your own usage.)

It worked quite well for our clients, and made the onboarding process a one-click endeavor.

Now, instead of emails + communications getting lost in long email threads, files getting forgotten in Google Drive, or millions of other potential pitfalls, everything was happening in one place.

My current workflow — The Daily Digest.

My current workflow looks a little something like this:

Basically, I’m lazy — I hate having to think about what I need to do throughout my day, or what projects I want to work on, and so on.

I wanted something that would basically spell it out for me — and nowadays, since I spend so much time writing, I like to be able to develop a system that works for me and doesn’t require me to input a ton of shit in order for it to work.

Here’s a link to ‘My Daily Digest’ — note: some thoughts, reflections, and so on might be a little NSFW, so peruse at your own discretion, but generally most of the stuff is pretty PC and things that I typically publish on the internets, so, yeah!

On ‘Super Knowledge Hubs’

This idea has basically been adopted from Derek Sivers — he has a public repository of all of his favorite books, and reviews attached to them.

And in my experience, and according to science, research continues to prove time and again that keeping track of and extensive notes for everything you consume — whether that be podcasts, TV shows, books, restaurants, travel, etc. — not only helps you remember those things better, but it also helps you enjoy the process more, as well.

Nowadays, I have Knowledge Hubs for…

Among other things.

Basically, I love creating hubs + templates around things that I find fascinating — i.e. my reading or photography and stories behind them, that also allow me to add additional context to some of those stories or photos.

Other hubs I’m working on:

Training + resources that will turn you into a Notion master.

1. Notion Mastery with Marie Poulin

The first person that I need to give a massive shout-out to is Maria Poulin — she’s easily the best teacher I’ve found on how to use Notion, and her lessons and webinars have made getting into and exploring the world of Notion that much easier.

I seriously can’t credit her enough — her course (including the 1-hr phone call) radically changed how I use Notion and is a big part of the reason why it’s become so critical to my day-to-day workflow.

I think she could easily double the current price of the course (~$500) — and the value, between her training, the community, and the massive Q+A database she’s assembled — would still be there.

Becoming a Notion master will pay insane dividends and it’s nuts just how good her course is.

You can learn more about her course and sign up for it, here.

(Side-note: I may receive an affiliate commission 😉)

2. Gamification 2.0 with X3

Beyond that, there are tons of great courses and communities — Conrad Lin’s X3 community is awesome, and his gamification template is a great starter for people just trying to develop the habit of using Notion.

There’s a pretty large learning-curve in getting started – I still think that a lot of these initial databases are overkill for most people, and incredibly overwhelming for newcomers just getting started in Notion, but if you’ve got the patience to get into the features, it’ll seriously blow your mind.

You can learn more about that community here (tell him I sent you) 🙂

3. Notion for Beginner’s

Beyond that, Francesco D’Alessio’s trainings and Notion walkthroughs have been incredibly helpful in teaching me about Notion. A lot of his trainings are available for free via his YouTube channel, but he also has plenty of helpful courses and guides that might provide a more detailed breakdown of things.

You can take his Skillshare course, here.

(I don’t receive an affiliate commission for this, it’s just a good entry-level course.)

That’s about it!

As I find and learn from Notion masters around the world, I’ll continue to update this section.

Last updated on July 18th, 2020.

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